An Inventory Adventure
Misty Snyder, Collections Assistant
Completing an inventory doesn’t sound like the most exciting thing to the majority of people…
… but it is a very important component of Collections Management. Here at the Ah-Tah-Thi-Ki Museum we have 8 main collections. These include:
1) Permanent Archival Collection- all items that are essentially paper in nature (newspapers, postcards, photos, government reports, books, periodicals, reference works, maps, and manuscripts).
2) Oral History Collection- oral histories and other recordings from the Seminole community, subject to controlled access procedures.
3) Audiovisual Collection –non-accessioned film and audio recordings of various Seminole events.
Tribal Spirits: Indians of the Americas
4) General Reference Photography Collection – a non-accessioned collection of photos and slides that depict Seminole life in Florida.
Color photo of women in traditional clothing cooking in a chickee.
5) Library Collection – books, journals, and unpublished manuscripts relating to Native American culture, museum practices, and the archaeology of Florida, accessible to the staff, general public, and Tribal community.
“American Indian Art Magazine”, Spring 1979.
5) Permanent Artifact Collections – all non-paper-based historic items such as baskets, clothing, militaria, archaeological collections, beaded items, dolls, artwork, sculptures.
Female palmetto fiber doll w/ one row of patchwork.
6) Teaching Collection – a non-accessioned collection that consists of objects used by education and outreach staff at presentations and events.
7) Exhibit Collection – a non-accessioned collection containing objects that can be permanently exhibited or loaned out with STEP traveling exhibits.
8) THPO Collection – archaeological materials obtained largely from surveys conducted by the Tribal Historic Preservation Office (THPO) since 2003.
(To see more amazing items from these collections check out our Online Collections Database here: http://semtribe.pastperfectonline.com/)
The current inventory project includes the first 4 of these collections, which are housed in the Archival Vault, and serves two purposes: to satisfy our Collections Management Policy of a biannual inventory of our collections and to prepare the collections for offsite storage during the completion of a vault renovation. This renovation, made possible through a grant from the Institute of Museum and Library Services’ “Museums for America” collections stewardship program, will install high-density movable shelving in the Museum’s main building vault. The new shelving will double our current storage capacity, providing much needed space to continue to grow the collections as well as to properly house items.
In order to install compacted shelving in the archival vault, EVERYTHING needs to be removed from the vault and stored elsewhere, and to do this, it must all be accounted for through an inventory.
The types of items that were inventoried range from artwork on paper, historic newspapers, rare books, government documents, manuscripts, photographs, postcards, maps, and a large variety of audiovisual and ephemera materials. Many have already been cataloged and housed in archival materials. But some of the items, not yet cataloged, have needed some extra attention. For example, we removed enough rubber bands from recently acquired photos to make a rubber band ball the size of a softball! Just think of all the photographs that were saved from the deteriorating effects of being bound this way. Not quite a world record, but we were impressed …
World-record rubber band ball (according to Google)
After insuring that each item was adequately protected we securely packed them into over 200 moving boxes and recorded their respective locations.
Some of the boxes were big enough to hold a person!
And we used four of these giant rolls of bubble wrap. I’m all packed up and ready to go!
Very soon the collection will be transported by museum moving specialists to offsite museum quality storage where it will be stored in a temperature and humidity controlled environment while the renovations take place. So far we have inventoried over 140,000 items, including over 100,000 photos!
“97,873 Ahh, Ahh, Ahh…”
These photos have come to us from multiple sources, one being the Seminole Tribune. (The Seminole Tribune is the official newspaper of the Seminole Tribe of Florida and is published monthly. You can access Seminole Tribune articles online here: http://www.semtribe.com/SeminoleTribune/)
We have just a little more to go to complete this part of the project and are getting ready for the big move. Being new to the Museum, it has been a true adventure getting to inventory the entire archival collection. The work has been both fascinating and laborious – and a great introduction to the priceless wonders cared for here at the Ah-Tah-Thi-KI Museum each and every day.
This project was made possible in part by the Institute of Museum and Library Services [MA-30-16-0122-16]